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Application Form – Notice

Data Protection Notice

In applying to join the LeanSEM team, you will be providing us with certain personal data about yourself. This notice sets out how we will process this data and comply with the various laws to which LeanSEM LLC., is subject to ensure that we deal with your personal data in an appropriate manner.

Who are we?

Your personal data is processed by LeanSEM (or LeanSEM LLC), and this company will be the data controller of that personal data. Where reasonably necessary or required to do so, we may disclose these details to third parties in relation to law enforcement or regulatory investigation and also for the purpose of conducting any pre-employment checks (to the extent legally permitted).

What personal data may we collect about you and why?

As part of your recruitment process we may collect:

  • Your contact details, CV or résumé, application form details, interview notes, certifications, diplomas, professional qualifications;

We may also invite you to complete tests or participate in assessment activities and we will keep their results.

We do not conduct any vetting of applicants aside from ascertaining an applicant’s legal ability to work. We short list applicants using a manual selection process, considering appropriate experience, skills for the job and core values.

If you are taken on to work at LeanSEM we will collect other personal data. Please see our Employee Data Protection Notice for details of this. We will need:

  • Your contact and bank details to pay you and correspond with you;
  • Details relevant to any benefits that we may administer on your behalf (eg. pension) for that purpose;
  • Notes of meetings and issues raised with, or by, you as part of your employment (including disciplinary meetings);
  • Your training records;
  • Health details (via our occupational health assessor, limited to a declaration of fitness to work in accordance with the legal requirements);
  • Limited health details through health screening, random alcohol testing or accident reports to comply with our health & safety obligations;
  • Your images on CCTV for the purpose of monitoring access to and from sites and the prevention of health & safety issues and crime (although the primary purpose of CCTV is not monitoring of the employees).
  • Details of your ethnic background strictly for the purposes of monitoring compliance with anti-discrimination legislation and our policies.

What legal basis do we have for using your personal data?

We process your personal data to assess your application prior to entering into an employment contract with us and pursuant to laws to which LeanSEM is subject (e.g. in relation to equal opportunities). If you are unable to provide us with the information requested, we are unable to assess your appropriateness for the job applied for or to communicate with you.

If we require further personal data from you we will let you know whether this is in order to fulfil your contract or as a consequence of a statutory obligation and we will let you know what the consequences would be if you failed to provide this to us and any risks associated with the use of the Personal Data by us.

How long do we keep your personal data for?

We keep records of your data for no longer than is necessary for the purpose for which we obtained them and any other permitted linked purposes, not longer than one year per internal retention policy. 

What are your rights in relation to the personal data we collect?

You have certain rights in relation to the data we collect about you:

  • Subject Access: You have a right to be provided with access to any data held about you by LeanSEM generally within 1 month of your request.
  • Rectification: You can ask us to have inaccurate personal data amended.
  • Erasure: You can ask us to erase personal data in certain circumstances pursuant to the provisions of the Macedonian Law on personal data protection and we will take reasonable steps to inform other controllers that are processing the personal data that you have requested the erasure of any links to, copies or replication of it.
  • Withdrawal of consent: You can withdraw any consents to processing that you have given us and prevent further processing if there is no other ground under which LeanSEM can process your personal data.
  • Restriction: You can require certain personal data to be marked as restricted whilst complaints are resolved, and also restrict processing in certain other circumstances.
  • Portability: You can ask us to transmit the personal data that we hold about you to a third party electronically.
  • Raise a complaint: You can raise a complaint about our processing with the data protection regulator.

Your contact for any queries

  • Address: Zhenevksa 17b, Skopje
  • Email: info@leansem.com